Panorama 2006 Rules and Regulations

Pan Trinbago Inc. (1986) - v01 - 14th December 2005

eEd - tobagojo@trinidad.net

 

Issued to the steelbands Tuesday, 3rd January 2006

 

[x] Square brackets delineate and number the end of each page for reference purposes; or enclose [corrections].

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PANORAMA 2006

RULES & REGULATIONS

 

 

  1. Interpretation

 

1.1  Definitions and Interpretations – In this document, unless the context otherwise specifies or requires:

 

(a)           “authorized person” means any member of the Events Committee, Central Executive or any person so designated. Such person shall be clearly identified by displaying his or her identification card or badge;

(b)          “competition” means the Panorama competition at any of its respective stages and culminating in the National Finals for the respective steelbands;

(c)           “Conventional Steelband” means a Steelband in which all the instruments of the steelpan family are chromatic. The instruments are suspended from pan racks or pan stands;

(d)          “Single Pan Steelband” means where every member of the band plays one Steelpan.

(e)           “Events Committee” means the Committee established by the Central Executive Committee of the organization to manage the competition;

(f)            “organization” means Pan Trinbago Inc. (1986);

(g)           “Panorama” means the annual steelband competition organized by Pan Trinbago Inc. (1986) which commences in the weeks prior to Carnival and culminates in the Panorama Finals competition on the Saturday prior to Carnival;

(h)           “panyard” means the abode of the steelband. The venue for the storage of the steelpan instruments, rehearsals and other related social activities of the steelband members;

(i)             “Rules” means the Rules and Regulations governing the conduct of the competition as originally drafted or as amended or from time to time in force;

(j)     “Stage Side Players” means a select group of players in a band. This core group is the performance group throughout the year outside of seasonal activities such as Panorama; and [1]

(k)          “steelband” means an ensemble of pannists playing instruments of the steel pan family and supported by a rhythm section. The family consists of definite pitch percussion instruments encompassing a range of approximately six (6) chromatic octaves. The steel Band is often referred to as a steel orchestra.

 


 

 

 

  1. Management

 

2.1    Events Committee - Panorama 2006 shall be managed by an Events Committee selected by the Central Executive in accordance with the Constitution of the organisation.

2.2    Powers to Co-opt Persons – The Events Committee shall have power to co-opt members to perform any of the duties and responsibilities imposed upon the Events Committee in these Rules;

2.3    Duties of the Events Committee - The duties of the Events Committee shall be as follows:-

 

(a)       to organize the various stages of the competition;

(b)      to submit to the Central Executive Committee rules and regulations and any amendments thereto which may govern the competition for ratification by the Central Executive Committee;

(c)       to apply and administer rules and regulations governing the competition as ratified by the Central Executive Committee; and

(d)      to submit a report in writing on the competition to the Central Executive Committee within twenty one (21) days of the completion of the competition.

 


 

 

 

  1. Registration

 

3.1  Requirement for Registration of steelbands – Each participating band shall be required to register with Pan Trinbago by June 1st of the previous year.

3.2  Requirement for Registration of players – Each participating band shall be required to register with Pan Trinbago the names of all their members who would be performing in the competition.

3.3  Deadline Date for Registration of players – The deadline date for registration of players shall be Tuesday, January 31st 2006.

3.4  Registration Fee – The registration fee shall be the sum of TT$20.00 per player. [2]

3.5  Entitlement of Registration – Only registered players shall be allowed to participate in the competition.

3.6  Exemption from Registration Fee – Stage Side Players who have paid their membership dues with the organization shall be exempt from payment of the registration fee.

3.7  Limitation on Number of Registrants – No player shall be allowed to perform with more than one (1) steelband in the Conventional and Single Pan Steelband categories. Where more than one steelband seeks to register a particular player, the player shall be allowed to register only with the steelband of which he is a member.

3.8  Failure to Register – Any steelband that fails or refuses to adhere to the foregoing rules with respect to Registration shall be disqualified from the competition and shall incur the penalties outlined in clause 11 of these Rules.

 


 

 

 

 

 

  1. Qualification for Participation in Competition

 

4.1  Qualification for participation – Participation in the competition shall be open only to those steelbands which fulfil the following criteria: -

 

(a)       The band must be a fully paid up member of Pan Trinbago;

(b)      The band must be a registered member of Pan Trinbago of at least two (2) years’ standing prior to 2006;

(c)       The band must establish to the satisfaction of the Regional Executive that it is ready for the competition.

 

4.2  Proof of Readiness – To prove readiness for the competition, a band shall be required to establish that as at the deadline date stipulated herein for registration, the steelband has sufficient instruments and members to qualify for the category in which it intends to compete as outlined hereunder.

4.3  Large Conventional Steelbands – No large conventional steelband shall be permitted to participate in the competition unless it registers a minimum of 95 and a maximum of 120 players.

4.4  Medium Conventional Steelbands - No medium conventional steelband shall be permitted to participate in the competition unless it registers a minimum of 60 and a maximum of 90 players. [3]

4.5  Small Conventional Steelbands - No small conventional steelband shall be permitted to participate in the competition unless it registers a minimum of 35 and a maximum of 55 players.

4.6  Single Pan Steelbands - No single pan steelband shall be permitted to participate in the competition unless it registers a minimum of 25 and a maximum of 45 players.

 


 

 

 

 

 

 

  1. Music Selection

 

5.1  Music Selection – For the purposes of the competition, each participating steelband may select and perform any calypso (whether from the current year or any previous year), as long as the same composition has not been played by said band in a Panorama competition.

5.2  Composition of Selected Music – There shall be no restriction as to the nationality or profession of the composer of the Calypso selected to be rendered by a steelband during the competition.

5.3  Failure to Comply with Music Selection - Any steelband which selects a, musical piece for the competition that fails to comply with clause 5.1 hereof shall be disqualified from the competition.

 


 

 

 

 

 

 

 

 

 

  1. Judging Criteria

 

6.1.Maximum Points for Adjudication – During each stage of the competition, every steelband shall be marked on the basis of a maximum of 100 points.

6.2.Adjudication Criteria – Each steelband shall be awarded points for the following categories:-

 

(a)       Arrangement – a maximum of 40 points shall be awarded under this category

(b)      General Performance - a maximum of 40 points shall be awarded under this category

(c)       Tone - a maximum of 10 points shall be awarded under this category

(d)      Rhythm - a maximum of 10 points shall be awarded under this category [4]

 


 

 

 

 

 

 

 

  1. Preliminary Rounds

 

7.1  Preliminary Rounds – The preliminary rounds for both the Single Pan and Conventional Steelbands shall be held in each Region and will commence from Friday February 3rd, 2006. The Events Committee shall determine the schedule for the judging process.

7.2  Location of Preliminary Judging – Judging of the performance of each Steelband during the preliminary stage of the competition shall occur at the panyard of the particular steelband or where such panyard location is deemed unsuitable for the purpose, at a suitable location in the particular community.

7.3  Suitability of Panyard – The Regional Executive shall have sole authority to determine whether a particular panyard or other location within the community is in fact a suitable location for the conduct of the preliminary judging competition for the respective steelband.

7.4  Procedure for Judging Preliminary Rounds – The process of adjudication of the preliminary stage of the competition shall be as follows: -

 

(a)       The Events Committee shall recommend a panel of Four (4) adjudicators to judge the Preliminary round of the National Panorama Competition in both the Conventional and Single Pan categories.

(b)      The Events Committee shall be responsible for the adjudication process at the preliminary rounds of the competition in the Region. This is to ensure that the process of adjudication is similar in each Region.

(c)       The decision of the judges shall be final and binding and the Events Committee shall not entertain any protest with regard to judging.


 

 

 

 

 

7.5  Conclusion of Single Pan Preliminary Rounds – At the conclusion of the preliminaries, single pan steelbands will be selected to progress to the National Single Pan Semi-Final in the following manner:-

 

(a)       Fourteen (14) bands from the Northern Region

(b)      Eleven (11) bands from the Eastern Region

(c)       Four (4) bands from the South/Central Region

(d)      Three (3) bands from the Tobago Region

 

7.6    Conclusion of Conventional Steelband Preliminary Rounds – At the conclusion of the preliminaries, conventional steelbands will be selected to progress to the National Semi-Finals for Conventional Steelbands in the following manner:- [5]

 

(a)       Fourteen (14) Large Conventional bands

(b)      Fourteen (14) Medium Conventional bands

(c)       Fourteen (14) Small Conventional bands

 


 

 

 

 

 

  1. National Semi-Finals

 

8.1  The National Semi-Final for Small Conventional Steelbands will be held on Saturday 11th February, 2006 at 1.00 p.m. at a venue to be announced.

8.2  Semi-Final Rounds for Conventional Steelbands – The National Semi-Finals for the Medium and Large Conventional Steelbands respectively shall be held at the Queen’s Park Savannah, Port of Spain on Sunday 12th February, 2006 at 11:00 a.m.

8.3  Semi-Final Rounds for Single Pan Steelbands – The National Semi-Finals for Single Pan Steelbands shall be held at the City Hall, Knox Street, Port of Spain on Saturday 18th February 2006 at 6:00 p.m.

8.4  Judging in the National Single Pan Steelband Semi-Final Rounds – The Semi-Final stage of the Single Pan Steelband competition shall be adjudicated in the manner hereinafter outlined: -

 

(a)       There shall be a total of Six (6) judges for the Semi-Final stage of the Single Pan Steelband competition;

(b)      Only five (5) judges shall actually deliberate at the competition;

(c)       The five (5) judges to be seated shall be selected by ballot immediately prior to the start of each stage of the competition;

(d)      The sixth judge shall be appointed to serve as an alternate and shall take the place of any of the five seated judges who may be unable to function for the entire stage of the competition for which they have been selected as a judge;

(e)       In tallying the points earned by a Single Pan Steelband during the Semi- Final stage of the competition, the highest and lowest points awarded to a steelband by the judges shall be excluded and the score to be awarded shall be the aggregate points of the other Three (3) judges;

(f)        In the event that two or more members of the panel of judges award the same score to a Single Pan Steelband at the highest or lowest level, only one of these scores at each level shall be eliminated; and [6]

(g)       The decision of the judges shall be final and binding and the Events Committee shall not entertain any protest with regard to judging.

 

8.5  Judging in the National Conventional Steelband Semi-Final Rounds – The Semi-Final stage of the Conventional Steelband competition shall be adjudicated in the manner hereinafter outlined: -

 

(a)       There shall be a total of Eight (8) judges for the Semi-Final stage of the National Conventional Steelband competition;

(b)      Only seven (7) judges shall actually deliberate at the competition;

(c)       The seven (7) judges to be seated shall be selected by ballot immediately prior to the start of each stage of the competition;

(d)      The eighth judge shall be appointed to serve as an alternate and shall take the place of any of the seven seated judges who may be unable to function for the entire stage of the competition for which they have been selected as a judge;

(e)       In tallying the points earned by a Conventional Steelband during the Semi- Final stage of the competition, the highest and lowest points awarded to a steelband by the judges shall be excluded and the score to be awarded shall be the aggregate points of the other Five (5) judges;

(f)        In the event that two or more members of the panel of judges award the same score to a Conventional Steelband at the highest or lowest level, only one of these scores at each level shall be eliminated; and

(g)       The decision of the judges shall be final and binding and the Events Committee shall not entertain any protest with regard to judging.

 

8.6.Conclusion of Single Pan Steelband Semi-Final Rounds – At the conclusion of the semi-final rounds, Fifteen (15) steelbands shall be selected by order of merit to compete against the reigning National Single Pan Champion in the Single Pan Finals.

8.7.Conclusion of Conventional Steelband Semi-Final Rounds – At the conclusion of the semi-final rounds, Eight (8) steelbands each in the Large, Medium and Small categories shall be selected by order of merit to compete in the National Finals. [7]

 


 

 

 

 

 

  1. National Finals

 

9.1  The Finals for Single Pan Steelbands – The National Finals for Single Pan Steelbands shall be held at a venue to be named on Wednesday 22nd February, 2006 at 7:00 p.m.

9.2  The Finals for Small Conventional Steelbands – The National Finals for the Small Conventional Steelbands shall be held at a venue to be announced on Thursday 23rd February 2006 at 7:00 p.m.

9.3  The Finals for Medium and Large Conventional Steelbands – The National Finals for the Medium Conventional Steelbands and the Large Conventional Steelbands shall be held at the Queen’s Park Savannah, Port of Spain on Saturday 25th February 2006 at 7:00 p.m.

9.4  Draw for Playing Positions – All competing bands shall be required to draw for playing positions in the Finals of the 2006 National Panorama Competition.

 


 

 

 

 

 

 

 

  1. Procedures for National Semi-Finals and Finals

 

10.1    Procedures to be observed by steelbands on the day of the competition – All steelbands competing at the National Semi-Finals and the National Finals stages of the competition shall be required to comply with the following procedures in respect of their conduct on the day of the competition:-

 

(a)       Each steelband is required to present its members and instruments at the competition venue at least 60 minutes prior to the time stipulated for the commencement by the orchestra of its performance;

(b)      All steelbands shall appear and play in the order in which they drew by ballot;

(c)       If any steelband shall fail to appear in the position in which they were due to appear as selected by ballot, the next steelband in sequence as selected by ballot shall perform before the judges when instructed to do so by a duly authorized personnel.

(d)      No steelband shall deliberately impede another steelband from appearing onstage in the order in which they are to appear as selected by ballot;

(e)       Each steelband shall proceed to the judging area when instructed to do so by an authorized person;

(f)        Each steelband shall proceed off stage and away from the judging area when instructed to do so by an authorized person; [8]

(g)       No unauthorized persons shall be permitted in the judging area;

(h)       All steelbands shall be easily identifiable and shall have prominently displayed on its banner the Name of the Steelband, the Name of its Leader, Composer, Arranger and the Title of the Calypso the steelband is playing as well as the number of the position in which the steelband is appearing as selected by ballot;

(i)         The members (including players, pushers, officials, etc.) of each steelband shall be easily identifiable;

(j)        Before proceeding onstage to commence its performance, each steelband shall be subject to a tally by the officials of the Events Committee as well as by the officials of the steelband to determine whether the steelband is appearing with the registered number of players;

(k)      No member or official or supporter of a steelband shall impede the tally of the steelband by the authorized personnel.

(l)         Where there is a discrepancy in the results of the tally made by the duly authorised personnel and the officials of the steelband respectively, the matter shall be referred to the President or Vice-President of the organizations whose decision in this regard shall be final and binding upon the steelband.

 

10.2    Procedures to - be observed by steelbands immediately prior to their performance - All steelbands competing at the National Semi-Finals and the National Finals stages of the competition shall be required to comply with the following procedures immediately prior to the commencement of their performances before the judges:-

 

(a)       Each steelband next scheduled to perform shall proceed to the “Holding Bay” while the preceding steelband is performing onstage;

(b)      Each steelband shall stop playing upon arriving at the area of judging;

(c)       Prior to the commencement of the performance of a steelband, the resident disc jockey at the respective venues shall only be allowed to play the music selected by the steelband for a maximum of eight (8) minutes;

(d)      Each steelband shall be expected to be ready to perform its selection of music at the end of the eight (8) minute period given for the playing of its tune by the resident disc jockey at the respective venue; and [9]

(e)       Each steelband must play in its position irrespective of whether the disc jockey plays the Calypso that the steelband is about to perform.

 

10.3    Procedures to be observed by steelbands during their performance - All steelbands competing at the National Semi-Finals and the National Finals stages of the competition shall be required to comply with the following procedures in respect of the commencement and conclusion of their performances before the judges:-

 

(a)       Each steelband shall commence its performance before the judges upon receiving an indication to do so by means of an Amber Light or an Amber Flag;

(b)      Each Conventional Steelband shall perform for a maximum of eight (8) minutes before the panel of judges;

(c)       Each Single Pan Steelband shall perform for a maximum of six (6)minutes before the panel of judges;

(d)      Upon the conclusion of its performance, each steelband shall immediately. proceed along the route away from the judging area upon being signalled to do so by way of a Green Light or Green Flag.

 

10.4    Judging Time – Judging time for each Single Pan Steelband and Conventional Steelband shall begin upon the commencement by the respective steelband of its performance before the panel of judges.

10.5    Responsibility for Conduct of Steelband – The leaders and officials of each competing steelband shall be held responsible for the behaviour, conduct and general deportment of the members and followers of the steelband.

 


 

 

 

 

 

 

 

 

  1. Disciplinary Matters

 

11.1    Disciplinary Measures – Failure to comply with any of the provisions of these Rules without good and sufficient reason satisfactory to Pan Trinbago a steelband shall be fined and/or disqualified subject to the findings of Pan Trinbago, after investigations.

11.2    Consequences of Disqualification – Where a steelband is disqualified by virtue of these Rules, no benefits by way of Appearance Fees, Prize Monies or Assistance to Steelbands will accrue to that steelband. [10]

 


 

 

 

 

 

 

 

 

 

 

 

  1. Recordings

 

12.1    Right to Make Recordings – The organization and the Events Committee whether by their agents or consignees, shall have the right to record on audio, video or other medium the performances of a performer or a band of performers during any phase of the competition and to utilize such recording for such purposes as it deems appropriate.

12.2    Consent to Recordings – The subscribing to this document of a signature of any person duly authorized to act on behalf of a steelband shall be deemed sufficient consent by that member steelband to the recording of its performance at the competition by the organization or the Events Committee for the purpose stated at 12.1 hereof.

12.3    Share in Revenues – Where the organization or the Events Committee proposes to offer the said recordings or any of them for sale to third parties, the organization or the Events Committee shall enter into negotiations with each performer or steelband whose performance is captured on the particular recording prior to such sale to determine the quantum of remuneration to be remitted to him or them out of the profits realized from the said sale.

 


 

 

 

 

 

13          Financial Contributions

 

13.1    Financial Contributions - In keeping with the resolution to that effect passed by the members of the organization at its Convention in 1982, each steelband which participates in the competition shall remit to the organization a financial contribution in a sum equivalent to ten percent (10%) of the earnings of the steelband from Prize Monies, Appearance Fees and Assistance Fees received in connection with the competition.

13.2    Deduction from Gross Earnings – For the purposes of convenience in remitting payment of the financial contribution mentioned in clause 13.1 hereof, the organization- shall deduct the respective sum from the gross earnings of each steelband prior to paying over the net earnings to the said steelband.

13.3    Quantum of Prize Monies – The quantum of Prize Monies, Appearance Fees and Assistance Fees is and shall always be contingent upon the sums received by the organization from the allocation from the Ministry of Culture and Tourism through the National Carnival Commission. [11]

 


 

 

 

 

 

 

  1. Transportation Expenses

 

14.1    Transportation Expenses – The Events Committee shall not be responsible for meeting the transportation expenses of the steelbands which participate in the competition.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Arrangers

 

15.1    Arrangers – Arrangers shall be allowed to arrange for one (1) steelband in the Conventional Steelband and Single Pan Steelband categories of the competition.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Interpretation of Rules

 

16.1span style="font:7.0pt "Times New Roman"">    Interpretation of Rules – These Rules shall be construed in accordance with the laws of the Republic of Trinidad and Tobago.

16.2    Where Rules are Silent - On any matter in relation to the competition in respect. of which these Rules are silent, the Events Committee shall have the power to make decisions thereon and any decision of the Events Committee made in those circumstances shall be final and binding on all parties.

 

Dated the 14 day of December 2006

 

(Signed)

Richard Forteau

Secretary

Pan Trinbago

[12]

 


BEGIN______________________________________________________________FORM

 

Please sign and return this part only

 

I, __________________________________ for and on behalf of

____________________________________________________

Steel Orchestra, do hereby declare and confirm that I have read and

fully understand the foregoing Rules and Regulations of Panorama 2006

and as the authorized representative of the said

_____________________________________________________

Steel Orchestra, do hereby agree to observe and abide by the said

Rules and Regulations.

 

_________________________________________

FOR AND ON BEHALF OF STEEL ORCHESTRA

 

_________________________________________

DATE

 

RF/hs

14 December 2005 [13]

END________________________________________________________________FORM



Compiled & Processed by Islands Research for:
The Steelbands (Pan) of Trinidad & Tobago
http://www.seetobago.com/
© 2006: steelbands@trinidad.net - 20060103
Last Update: 04 January 2006 00:00:00 TT
Processed by: Jeremy G de Barry

 

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