2016 Panorama Rules - Trinidad & Tobago

WST Steelband Panorama 2016 logo

TABLE OF CONTENTS·

1 Authority  
2 Definitions  
3 Management  
4 Registration  
5 Participation  
6 Music  
7 Adjudication  
8 Arrangers  
9 Procedure for Competition  
10 Preliminary Rounds  
11 National Semi Finals  
12 National Finals  
13 Discipline  
14 Recordings  
15 Finance  
16 Transport  
17 Force Majeure  
18 Interpretation  
19 Promotion and Regulation  
20 Declaration (to sign and return)  
       

1.       AUTHORITY:

 

These Rules and Regulations  are written  in accordance with Article  7, Part B, clauses '12' and '14' of the Constitution of Pan Trinbago Inc.

 


2.      DEFINITIONS:

 

2.1        Definitions and Interpretations - In this document, unless the context otherwise specifies or requires:

 

a) "Authorized person" means any member of the Panorama Management Committee, Central Executive or any person so designated. Such person shall be clearly identified by displaying his or her identification card or badge;

 

b)  "Competition" means the Panorama competition at any of its respective stages and culminating in the National Finals for the competing steelbands;

 

c)   "Competition route" means the route that begins at the assembly area for bands, continues to the holding bay, the stage/performance area, and ends off stage after performance.

 

d)   "Conventional Steelband" means a steelband in which a pannist can play single or multiple steel drum instruments;

 

e)   "Single Pan Steelband" means a steelband in which a pannist can play single steel drum instruments only;

 

f)   "Panorama Management Committee" means the Committee established by the

Central Executive Committee of the organization to manage the competition;

 

g)  "organization" means Pan Trinbago Inc. (1986);

 

h)  "Panorama" means the annual steelband competition organized by Pan Trinbago Inc. (1986) which commences in the weeks prior to Carnival and culminates in all the Panorama Finals.  This competition is for steelbands and the music is of the genre Calypso/Soca.

 

i)   "Panyard" means the place of abode of the steelband. The venue for the storage. of the steelpan instruments, rehearsals and other related social activities of the steelband members;

 

j)   "Player"  means a  person  who  performs  as part of  a steelband  and includes pannists and others who play rhythm accompaniment.

 

k)   "Rules"  means  the  Rules  and  Regulations   governing  the  conduct  of  the competition;

 

1)  "steelband" means a group of pannists playing instruments of the steel pan family and supported by a rhythm section;

 

m) "Categories" means the different sizes and forms of steelband/steel orchestra for the purposes of the 'competition';

 

n)  "Pannist" means a player of steelpan instrument(s).

 

o)   "Holding Bay" means the area immediately  preceding the stage or performance area.

 


3.       MANAGEMENT

 

3.1     Panorama Management Committee  - Panorama  2016 shall  be managed  by a Panorama  Management  Committee  selected  by the  Central  Executive in accordance with the Constitution of the organization;

 

 

3.2     Powers to Co-opt  Persons - The Panorama  Management Committee  shall have the power to co-opt persons who may assist in performing any of the duties and responsibilities granted to the Committee;

 

 

3.3     Duties of the Panorama Management Committee- The duties of the Panorama

Management Committee shall be as follows:-

 

(a)        to apply and administer rules and regulations governing the competition as ratified by the Central Executive Committee and;

(b)       to submit  a report in writing on the competition  to the Central Executive Committee within twenty one (21) days of the completion  of the competition.

 


4.       REGISTRATION

 

4.1      Registration of steelbands:

 

4.1.1    Registration is open to all steelbands  who are members of the organization for at least two (2) years and is of good financial standing.

 

Note the deadline for registration for Panorama 2016 was 20th March

2015.

 

4.1.2     Please note that the deadline for registration for Panorama 2017 is 4th

March, 2016.

 

 

4.2.    Registration of players

 

4.2.1    Every steelband registered and participating in the Panorama is required to submit to the Panorama Management Committee the list of names of all their players

who would be performing in the competition on or before the date of their first

performance.

 

Therefore, for Panorama 2016, the deadline date for each category in each zone is as follows:

Zone Single Pan Conventional
(Small & Medium)
Conventional
(Large)
North Friday January 8 Saturday January 16 Wednesday January 20
South/Central Saturday January 9 Sunday January 17 Thursday January 21
East Sunday January 10 Friday January 15 Tuesday January 19
Tobago Monday January 11 Monday January 18 Tuesday January 19
 

4.3.

(i)

Registration Fee   - The registration fee shall be the sum of twenty-five dollars ($25.00) per local player.

 

 

(ii)

 

All  Non-nationals of  Trinidad and  Tobago  before  performing  at  the

 

National Panorama with any steelband/steel  orchestra, shall pay a due of

one  hundred   United  States  dollars ($100.00  US)  to  the  association,  for temporary membership for one (1) year, in accordance with Pan Trinbago's

Constitution Bye-Laws.

 

4.4        Entitlement of Registration:

 

(a) Only  players  who  are  registered  with  Pan Trinbago  shall  be  authorised  to perform in the competition.

 

(b) Players shall be authorised to perform with only one (1) steelband in the competition.

 

(c) A Performance fee of one thousand dollars ($1,000.00) shall be payable to performers  who have been certified  as having  performed  at the Preliminary round.

 

(d)  A Performance  fee of  three  hundred  dollars ($300.00)  shall  be payable  to players who have been certified as having performed at the Semi-Final round.

 

No Player shall receive more than one (1) Performance Fee per  round.

 


5.          PARTICIPATION

 

5.1       Participation in Panorama 2016 shall be open to all bands properly registered as at 4.1, subject to:

 

(a)        The band continues to be in good financial standing in the organization;

 

(b)       The band establishes to the satisfaction of the Regional, Central Executive and Panorama Management Committee that it is reasonably prepared for the competition.

 

(c)       The band has no disciplinary (or legal) matters (for or against) it with the organization.

 

5.2           Category  of participants in the National Steelband Panorama:

 

a)          There shall be four (4) categories of steelbands for the purposes of the National Steelband Panorama.

 

b)          The categories of steelbands shall be as follows:

 

1.        Large Conventional Steelbands

u.       Medium Conventional Steelbands

iii.      Small Conventional Steelbands

IV.        Single Pan Steelbands

 

(SEE APPENDIX "A")

 

c)            ALL conventional steelbands shall be permitted to play with a minimum of forty (40) players as registered in the various categories for 2016.

 

d)          The Maximum number of players permitted to perform in each conventional category shall be as follows:

 

CATEGORY

PRELIMS/SEMI-FINAL

FINAL

Large

100

120

Medium

70

90

Small

50

60

 

e)          Single Pan Steelbands - Single pan bands shall be permitted to perform as follows:

 

PRELIMS/SEMI-FINAL

FINAL

35 maximum &

25 minimum

45 maximum &

25 minimum

 

5.3       Any steelband that fails to appear and compete at any stage of the competition shall be considered to be in contravention of the rules, and any such steelband shall be obligated to return any monies forwarded by and through the organization and received by them as Assistance to bands in preparation for the competition.

 

5.3.1               Any Steelband  that is in receipt and possession of monies as at 5.3 shall be required to return such monies to the organization within seven (7) days of the date that they failed to appear.  Failure to do so would render the band to be not in good financial standing until and unless (i) the monies are repaid in full or (ii) the band makes an agreement for repayment to the satisfaction and acceptance of the organization.

 

5.4                  Draw for Playing Positions- All competing bands shall be required to draw for playing positions in the Preliminaries, Semi-Finals and Finals of the 2016 National Panorama Competition.   The Steelbands shall be notified by telephone and/or written circular of the date and time of each draw for each stage of competition.

 


6.       MUSIC:

 

6.1        Music  Selection  - For  the  purposes  of  the  competition, each  participating steelband may select and perform any Calypso/Soca,  providing that:

 

a)  the selection has not been played by said steelband at a previous Panorama Competition.

 

b)  for conventional steelbands, the selection must be any Calypso/Soca or Chutney Selection.

 

c)  for Single Pan Steelbands, the selection can be of any year.

 

6.2        Failure  to  Comply with Music Selection  -- Any steelband  which  selects a tune for the competition that fails to comply  with clause 6.1 hereof shall b disqualified from the competition.

 


7.       ADJUDICATION:

 

7.1       Maximum Points for Adjudication -  During each stage of the competition, every steelband shall be marked on the basis of a maximum of 100 points.

 

7.2        Adjudication  Criteria -  Each  steelband  shall  be  awarded  points  for  the following categories:-

 

(a)         Arrangement - a maximum of 40 points shall be awarded under this category

 

(b)        General Performance  - a maximum of 40 points shall be awarded under this category


(c)         Tone - a maximum of 10 points shall be awarded under this category

 

(d)        Rhythm - a maximum of 10 points shall be awarded under this category.

 

7.3 Adjudication Panels:

 

7.3.1

(a)

There shall be a panel of six (6) adjudicators at each round of the

 

 

competition, except that a panel of two (2) adjudicators shall

 

 

give comments only at the Preliminary round of the large

 

 

conventional steelband.

 

 

(b)

 

All  six  (6)  adjudicators   shall  deliberate  at  every  other  round  of  the competition.

 

7.3.2    The Score

 

The score  earned  by a steelband  at each round  of the competition shall be the aggregate of the points awarded by three (3) adjudicators as follows:

 

a..   Immediately at the end of adjudication, the six (6) adjudicators shall draw by ballot to select the five (5) to be applied to the score and the one (1) to be the alternate.

Except  that, if any of the six (6) adjudicators  should  become  unable  to function for the entire competition, then the score shall be determined from the five (5) remaining adjudicators.

 

b.   The highest and lowest of the points awarded to a steelband by the five (5) adjudicators shall be excluded and the score shall be the aggregate points of the remaining three (3) adjudicators.

 

7.4        The  decision  of the  adjudicators  shall  be final  and  binding  and  the Panorama Management Committee shall not entertain any protest with regard to judging.

 


8.       ARRANGERS:

 

8.1        Arrangers- Arrangers shall be allowed to arrange for only one (1) steelband in each category.

 


9.       PROCEDURE FOR COMPETITION

 

9.1       PROCEDURES FOR ALL COMPETITIONS:

 

9.1.1    Procedures to be observed by steelbands on the day of the competition:

 

(a)       Each steelband is required to present its members and instruments at the competition venue at least two (2) hours prior to the time stipulated for the commencement of the competition;

 

(b)       All steelbands shall appear and play in the order in which they drew by ballot;

 

(c)       If any steelband shall fail to appear in the position in which they were due to appear as selected by ballot, the next steelband in sequence as selected by ballot shall proceed along the competition route to the judging area when instructed to do so by duly authorized personnel;

 

(d)        No steelband shall deliberately impede another steelband.

 

(e)       Steelbands are expected to play/rehearse their music along the competition route.

 

(f)        All  steelbands shall  be easily  identifiable  and  shall  have prominently displayed on its banner the Name of the Steelband, its location, the Name of its Manager, Captain/Leader,  Composer, Arranger, Tuner/s and the Title of the Calypso the steelband is playing as well as the number of the position in which the steelband is appearing as selected by ballot;

 

(g)       Members, including players, pushers, officials, etc of each steelband must be easily identifiable.

 

9.1.2     Procedures to be observed by steelbands prior to their performance:

 

(a) Steelbands shall stop playing before proceeding into the "Holding Bay";

 

(b) Steelbands shall prepare for performance in the "Holding Bay" and proceed on stage when required to do so by the authorized personnel

 

(c) Each steelband shall be subject to a count by the authorised personnel immediately prior to the commencement of its performance, to determine that the number of players about to perform is within the minimum and maximum as set out in clause 5.2.

 

(d) Any authorized official of the steelband may assist the authorized personnel in the count of players and no member, official or supporter of a steelband shall impede the authorised personnel from carrying out the count.

 

(e) Where there is disagreement between the authorised personnel and  the steelband official(s) on the results of the count, the matter shall be referred and decided upon by a panel of three (3) members of the Panorama Management Committee, and no steelband shall commence performance until there is agreement or decision on the result of the count.

 

(f)        Any undue delay or refusal by a steelband to comply to any decision by the Panorama Management Committee shall result in the steelband being:

 

1.        Not adjudicated upon.
11.      Fined and

ill.        Any  other  disciplinary  action  as  determined  by  the  Panorama

Management Committee and the Central Executive of Pan Trinbago

 

(g)         The resident Disc Jockey at the respective venues shall be allowed to play the music selected by the steelband for a maximum of eight (8) minutes prior to the commencement of the performance of the steelband.

 

(h)        Each steelband shall be ready to commence its performance at the end of the playing of its selected music by the D.J.

The onus is on the steelband to provide their music to the D.J. and the steelband shall commence its performance whether or not the D.J. plays its selected music.

 

(i)         The steelband shall commence its performance when required to do so by the authorised personnel and in accordance with clause 9.1.3.

 

9.1.3     Procedures to be observed by steelbands during their performance.

 

All steelbands competing at the National Panorama are required to comply with the following procedures in respect of the commencement and conclusion of their performances before the adjudicators:-

 

(a)       A steelband shall commence its performance before the adjudicators upon receiving an instruction to do so by means of an Amber Light, or an Amber Flag or Instruction from the Authorized Stage Personnel;

 

(b)       A Conventional Steelband shall  perform for a  maximum  of  eight (8) minutes before the panel of adjudicators;

 

(c)       A Single Pan Steelband shall perform for a maximum of - six (6) minutes before the panel of adjudicators;

 

(d)      Upon the conclusion of its performance, a steelband shall immediately proceed along the route away from the stage area upon being signaled to do so by a Green Light or Green Flag or Instruction from the authorized stage personnel.

 

(e)       If during the performance of a competing steel orchestra, rain begins to fall and even so continues to fall, the onus resides with the officials of the steelband, to determine whether to bring the band's performance to a stop or not.

 

i.    Should weather conditions or any other disturbance cause a steelband to bring particular performance to a stop, there shall be no penalties applied for such temporary halting of said performance.

 

ii.   In the instant when the band is ready to start or resume its performance  a, representative of the band must inform a stage official, who would relay said information to the relevant officials, before the band starts or restarts its performance.

 

iii. There shall be no penalty if a situation as at 9.3 (e) occurs.


9.1.4    Time of Adjudication – Adjudication time for each Steelband shall commence when the first note(s) is struck and conclude when the last note(s) is struck before the panel of judges.

 

9.1.5    Any performance by any steelband shall not exceed the allotted time for their respective category and if any performance should exceed the allotted time, a deduction of one (1) point from the score given by each judge shall be made for every ten (10) seconds in excess of the allotted time. 

 

9.1.6    Responsibility for Conduct of Steelband – The leaders and officials of each competing steelband shall be expected to collaborate with the authorized personnel to ensure a smooth and timely flow of steelbands along the competition route.

They shall be held responsible for the behaviour, conduct and general deportment of the members and followers of their steelband.

 

9.2       The Panorama Management Committee reserves the right to make a count of the performers of the band during their performance.

 


10.     PRELIMINARY ROUNDS

 

10.1     The Preliminary rounds for both the Single Pan and Conventional Steelbands shall be held throughout Trinidad and Tobago as follows:

 SINGLE PAN BANDS PRELIMINARY

DATE

REGION

Friday January 8

North

Saturday January 9

South/Central

Sunday January 10

East

Monday January 11

Tobago

           

 

 

 


CONVENTIONAL  BANDS PRELIMINARY

DATES

CATEGORY

REGION

Friday January 15

Small & Medium

East

Saturday January 16

Small & Medium

North

Sunday January 17

Small & Medium

South/Central

Monday January 18

Small & Medium

Tobago

Tuesday January 19

Large

Judges Visit

Tobago and East

Wednesday January 20

Large

Judges Visit

North

Thursday January 21

Large

Judges Visit

South/Central

 

           

                    

 

 

 

 

 

10.2     All bands shall perform at their respective venue in their region except the Large Conventional bands, which shall perform at their respective panyards or approved place.

 

10.3     Conclusion of Conventional and Single Pan Steelband Preliminary Round –

At the conclusion of the Preliminaries, Conventional and Single Pan Steelbands will be selected to progress to the National Semi-Finals in order of merit in the following manner:-

 (a)       Seventeen (17) Large Conventional bands

 (b)      Fourteen (14) Medium Conventional Bands

 (c)       Twenty (20) Small Conventional bands

 (d)      Thirty-two (32) Single Pan bands

 


11.        NATIONAL SEMI-FINALS

 

11.1     Semi-Final Round for Single Pan Steelbands shall be held on Friday January 22nd, 2015 in front Pan Trinbago Head Office, Park Street, Port of Spain from 7.00 p.m.

 

11.2     Semi-Final Round for the Small, Medium and Large Conventional Steelbands respectively shall be held at the Queen’s Park Savannah, Port of Spain, on Sunday January 24, 2016 from 9.00 a.m.

              

11.3     National Single Pan Finals – At the conclusion of the semi-final round, sixteen (16) steelbands shall be selected by order of merit to compete in the Single Pan Finals.

 

11.4     Small Conventional Band Finals - At the conclusion of the Semi-Final round – ten (10) steelbands shall be selected by order of merit to compete in the National

 

11.5    National Medium Band Finals - At the conclusion of the Semi-Final round, ten (10) steelbands  shall be selected by order of merit to compete in the National Finals.

 

11.6     National Large Band Finals - At the conclusion of the semi-final round, ten (10) steelbands  shall be selected by order of merit to compete in the National Finals.

 


 

12.     NATIONAL FINALS

 

12.1     The Finals for Single Pan and Small Conventional Steelbands - The National Finals for Single Pan and Small Conventional Steelbands shall be held at Skinner Park, San Fernando on Thursday February 4, 2016 at 6:00 p.m.

 

12.2     The Finals for Medium  and  Large  Conventional  Steelbands  -  The National Finals for the Medium and Large Conventional Steel bands shall be held at Queen's Park Savannah  on Saturday February 6, 2016 at 7:00 p.m.

 


 

13.       DISCIPLINE

 

13.1    Disciplinary  Measures - Failure to comply with any of the provisions of these Rules without good and sufficient reason satisfactory to Panorama Management Committee a steelband shall  be subject to fine and/or disqualification by the Panorama Management Committee, after investigations.

 

13.2.1 Any steelband that fails to comply with clause 4.2.1 -i.e. to submit to the Panorama Management Committee and/or Pan Trinbago, the list of players in the stipulated time (on or before the deadline date), that steelband shall incur a fine of ten  percent (10%) of their Appearance  Fee.

 

13.2.2  And  any steelband that fails to submit to the Panorama Management Committee (P.M.C.) and/or Pan Trinbago the list of players within seven (7) days after the stipulated time, that steelband shall incur a further fine of ten percent (10%) of their Appearance Fee.

 

13.3     Any steelband that fails to register with Pan Trinbago any non-national of Trinidad and Tobago for temporary membership shall incur a fine of ten percent (10%) of their  Appearance   Fee  and  seven  hundred   Trinidad  and  Tobago  dollars ($700.00 TTD) for each non-national not registered.

 

13.4      Penalty for failure to comply with:

 

a.   Clause 9.1.1 (b), (d), (e) and (f):

25% of Appearance Fee/Prize Money

 

b.   Clause 9.1.2. (a), (h), and (i):

25% of Appearance Fee/Prize Money

 

c.   Clause 9.1.2 (d) and (f):

50% of Appearance Fee/Prize Money

 

d.   Clause 9.1.6:

25% of Appearance Fee/Prize Money

e. Any player who is recognized and certified by the authorized  personnel as having performed with more than one (1) steelband in contravention of Rule 4.4 (b) shall not be in receipt of any Player Remittance/Performance Fee as at 4.4 (c) and 4.4 (e). Any such fees shall be forfeited to and by the organization.

 

13.5  Any  steelband  that  brings  legal  action  against  the  organization  shall  be prevented from taking any further part in the competition until the matter is decided by the Courts of Trinidad and Tobago.  If the action brought about is lost, the band will be disqualified from participation in the next Panorama Competition.

 


14.      RECORDINGS

 

14.1     Right to Make Recordings -The organization whether by its agents or consignees, shall have the right to record on audio, video or other medium the performances of a performer or a band of performers during any phase of the competition and to utilize such recording for such purposes as it deems appropriate.

 

14.2        Consent to Recordings - The subscribing to this document of a signature of any person duly authorized  to act on behalf of a steelband  shall be deemed sufficient consent by that member steelband to the recording of its performance at the competition  by the organization for the purpose stated at 14.1 hereof.

 

14.3      Share in Revenues - Where the organization proposes to offer the said recordings or any of them for sale to third parties, the organization shall enter into negotiations with each performer or steelband whose performance is captured on the particular recording determine the quantum of remuneration to be remitted to them out of the profits realized from the said sale.

 


15.     FINANCE

15.1      Financial Contributions - In keeping with the resolution to that effect passed by the members of the organization  at its Convention in 1982, each steelband which participates   in  the  competition   shall   remit  to  the  organization a financial contribution  in  a sum  equivalent  to  ten  percent  (10%)  of  the  earnings  of  the steelband from Prize Monies, Appearance Fees and Assistance Fees received in connection with the competition.

 

15.2       Deduction from Gross Earnings -For the purposes of convenience in remitting payment of the financial contribution mentioned in clause 15.1 hereof, the organization shall deduct the respective sum  from the gross earnings of each steelband prior to paying over the net earnings to the said steelband.

 

15.3      Quantum of Prize Monies - The quantum of Prize Monies, Appearance Fees and Assistance Fees is and  shall always be contingent upon the sums received by the organization from the allocation from the Ministry of Community Development and Culture, through the National Carnival Commission or other designated Ministry that the organization falls under.

 


16.     TRANSPORTATION:

 

16.1     Transportation Expenses - During the Preliminary stage of the competition Pan Trinbago will  assist competing steelbands in the Single Pan, Small and Medium Conventional categories in meeting their transportation costs to and from the respective competition venues.

 


17..        FORCE MAJEURE:

 

Means an event or effect that cannot be reasonably anticipated or controlled ­ compared to an ACT OF GOD.

 

Pan Trinbago shall not be liable for any action that may arise because of any inability to commence and/or conclude any round of the National Panorama arising from FORCE MAJEURE and shall reserve the right to decide on any alternative or resolution to any situation or condition that may arise.

 


18.    INTERPRETATION:

 

18.1      Interpretation of Rules - These Rules shall be construed in accordance with the Constitution of the organisation and the laws of the Republic of Trinidad and Tobago.

 

18.2      Where Rules are Silent - On any matter in relation to the competition in respect of which these Rules are silent, the Panorama Management Committee shall have the power to make decisions thereon and any decision of the Panorama Management Committee made in those circumstances  shall be  final and binding on all parties.

 

18.3    If any round of Panorama, i,e, Preliminary, Semi-Finals or Finals cannot be started and/or completed because of any force majeure, Pan Trinbago reserves the right to decide on any alternative or resolution.

 


19.      PROMOTION AND RELEGATION:

 

A system of promotion and relegation shall come into force with effect from Panorama 2016.

Please sign and return this part only on or before Friday Januarv 2, 2016

 

 

I,                                                         for      and      on      behalf      of

 

Steel Orchestra, do hereby declare and  confirm that I have read and  fully  understand the  foregoing Rules  and  Regulations of Panorama 2016  and  as  the  authorized representative of  the  said

- - --- - - - --- -- -   -------  --- -- Steel Orchestra, do hereby agree to observe and abide by the said Rules  and Regulations.

FOR AND ON BEHALF OF STEEL ORCHESTRA

 

DATE

 

/hs

 

Dated December 15, 2015

 

From the news desk of Pan Trinbago

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