Rules and Regulations

1. Interpretation

1.1 Definitions and Interpretations - In this document, unless the context otherwise specifies or requires:

a) "authorized person" means any member of the Events Committee, Central Executive or any person so designated. Such person shall be clearly identified by displaying his or her identification card or badge;

b) "competition" means the Panorama competition at any of its respective stages and culminating in the National Finals for the respective steelbands;

c) "Conventional Steelband" means a steelband in which all players can play single or multiple instruments.

d) "Single Pan Steelband" means where every member of the band plays one Steelpan;

e) "Events Committee" means the Committee established by the Central Executive Committee of the organization to manage the competition;

f) "organization" means Pan Trinbago Inc. (1986);

g) "Panorama" means the annual steelband competition organized by Pan Trinbago Inc. (1986) which commences in the weeks prior to Carnival and culminates in all the Panorama Finals.

h) "panyard" means the abode of the steelband. The venue for the storage of the steelpan instruments, rehearsals and other related social activities of the steelband members;

i) "Rules" means the Rules and Regulations governing the conduct of the competition as originally drafted or as amended from time to time.

j) "Stage Side Players" means a core group of players in a band performs throughout the year.

k) "steelband" means an ensemble of pannists playing instruments of the steel pan family and supported by a rhythm section.

2. Management

2.1 Events Committee - Panorama 2009 shall be managed by an Events Committee selected by the Central Executive in accordance with the Constitution of the organization;

2.2 Powers to Co-opt Persons - The Events Committee shall have power to co-opt members to perform any of the duties and responsibilities imposed upon the Events Committee in these Rules;

2.3 Duties of the Events Committee - The duties of the Events Committee shall be as follows:-

(a) to organize the various stages of the competition;

(b) to submit to the Central Executive Committee rules and regulations and any amendments thereto which may govern the competition for ratification by the Central Executive Committee;

(c) to apply and administer rules and regulations governing the competition as ratified by the Central Executive Committee and;

(d) to submit a report in writing on the competition to the Central Executive Committee within twenty one (21) days of the completion of the competition.

3. Registration

3.1 Requirement for Registration of steelbands - Each participating band shall be required to register with Pan Trinbago by July 11, 2008.

3.2 Requirement for Registration of players - Each participating band shall be required to register with Pan Trinbago the names of all their members who would be performing in the competition.

3.3 Deadline Date for Submission of List of Players - The deadline for submission of list of players in the Single Pan and Conventional Steelbands shall be on the night of the Preliminaries.

3.4 (i) Registration Fee - The registration fee shall be the sum of twenty dollars

($20.00) per local player.

(ii) Visitors to Trinidad and Tobago who are performing at the Panorama with

a steelband, shall pay a due of one hundred United States dollars ($100.00 US).

3.5 Entitlement of Registration - Only registered players shall be allowed to participate in the competition.

3.6 Exemption from Registration Fee - Stage Side Players who have paid their membership dues with the organization shall be exempt from payment of the registration fee.

3.7 Limitation on Number of Registrants:

(a) A player can only be officially registered with one (1) steelband.

(b) Pan Trinbago shall not entertain the changing of names after the submission of the preliminary listing, and final verification at the end of the preliminary performance.

3.8 Failure to Register - Any steelband that fails or refuses to adhere to the foregoing rules with respect to Registration shall be disqualified from the competition and shall incur the penalties outlined in clause 12 of these Rules.

4. Qualification for Participation in Competition

4.1 Qualification for participation - Participation in the competition shall be open only to those steelbands which fulfil the following criteria: -

(a) The band must be a fully paid up member of Pan Trinbago;

(b) The band must be a registered member of Pan Trinbago of at least two (2) years' standing prior to 2009;

(c) The band must establish to the satisfaction of the Regional Executive that it is ready for the competition.

4.2 Proof of Readiness - To prove readiness for the competition, a band shall be required to establish that as at the deadline date stipulated herein for registration, the steelband has sufficient instruments and members to qualify for the category in which it intends to compete as outlined hereunder. Failure to compete in the preliminary stage of the competition will render the band in contravention of these rules and obligated to return any funds forwarded for assistance in preparation for the competition to Pan Trinbago before January 31, 2009.

4.3 Large Conventional Steelbands - No large conventional steelband shall be permitted to participate in the competition with more than 100 players.

4.4 Medium Conventional Steelbands - No medium conventional steelband shall be permitted to participate in the competition with more than 70 players.

4.5 Small Conventional Steelbands - No small conventional steelband shall be permitted to participate in the competition with more than 50 players.

4.6 Single Pan Steelbands - No single pan steelband shall be permitted to participate in the competition with more than 35 players.

5. Music Selection

5.1 Music Selection - For the purposes of the competition, each participating steelband may select and perform any calypso (whether from the current year or any previous year), as long as the same selection has not been played by said band in a Panorama competition.

5.2 Composition of Selected Music - There shall be no restriction as to the nationality or profession of the composer of the Calypso selected to be rendered by a steelband during the competition.

5.3 Failure to Comply with Music Selection - Any steelband which selects a musical piece for the competition that fails to comply with clause 5.1 hereof shall be disqualified from the competition.

6. Judging Criteria

6.1 Maximum Points for Adjudication - During each stage of the competition, every steelband shall be marked on the basis of a maximum of 100 points.

6.2 Adjudication Criteria - Each steelband shall be awarded points for the following categories:-

(a) Arrangement - a maximum of 40 points shall be awarded under this category

(b) General Performance - a maximum of 40 points shall be awarded under this category

(c) Tone - a maximum of 10 points shall be awarded under this category

(d) Rhythm - a maximum of 10 points shall be awarded under this category.

7. Preliminary Rounds

7.1 The Preliminary rounds for both the Single Pan and Conventional Steelbands shall be held at their regional panyards throughout Trinidad and Tobago as follows:

SINGLE PAN BANDS

a) Friday January 23 - Northern Region

b) Saturday January 24 - Northern, Eastern & South/Central Regions

c) Sunday January 25 - Northern, Eastern and South Central Regions

d) Monday January 26 - Eastern and Tobago Regions

CONVENTIONAL BANDS

e) Tuesday, January 27 - Large: Northern/Eastern/South-Central/Tobago

f) Wednesday, January 28 - Small: Eastern Region

Medium: Northern Region

g) Thursday, January 29 - Small: Eastern Region

- Medium: South/Central Region

h) Friday, January 30 - Small: Tobago Region

i) Saturday, January 31 - Small: South/Central Region

- Medium: Eastern Region

j) Sunday, February 01 - Small: South/Central Region

k) Monday, February 02 - Small: Northern Region

l) Tuesday, February 03 - Small: Northern Region

7.2 The Large Conventional Steelbands shall be subject to count only while they perform on Tuesday, January 27, 2009 from 7.00 p.m

7.3 Procedures for Judging Preliminary Rounds - The process of adjudication of the Preliminary stage of the competition shall be as follows: -

(a) There shall be three (3) panels of Three (3) adjudicators and an alternate to judge the Preliminary round of the National Panorama Competition in the Conventional categories.

(b) The Regions shall select a panel of three (3) adjudicators and an alternate to judge the Preliminary round of the National Panorama Competition of the Single Pan category.

(c) The Three (3) judges to be seated shall be selected by ballot immediately prior to the start of the Preliminary stage of the competition.

(d) The Fourth (4th) judge shall be appointed to serve as an alternate and shall take the place of any of the three (3) seated judges who may be unable to function for the entire stage of the competition for which they have been selected as a judge.

(e) In tallying the points earned by steelbands during the Preliminary stage of the competition, the score to be awarded shall be the aggregate points of the three (3) judges.

(f) The decision of the judges shall be final and binding and the organisation shall not entertain any protest with regard to judging.

7.4 Conclusion of Single Pan Preliminary Round - At the conclusion of the preliminaries, single pan steelbands will be selected to progress to the National Single Pan Semi-Final in the following manner:-

(a) Fourteen (14) bands from the Northern Region

(b) Eleven (11) bands from the Eastern Region

(c) Four (4) bands from the South/Central Region

(d) Three (3) bands from the Tobago Region

7.5 Conclusion of Conventional Steelband Preliminary Round - At the conclusion of the Preliminaries, Conventional Steelbands will be selected to progress to the National Semi-Finals for Conventional Steelbands in order of merit in the following manner:-

(a) Fourteen (14) Medium Conventional bands

(b) Fourteen (14) Small Conventional bands

8. National Semi-Finals

8.1 Semi-Final Round for Single Pan Steelbands - The National Semi-Finals for Single Pan Steelbands shall be regionalised as follows:

(a) Friday February 6 - South/Central Region

(b) Saturday February 7 - Tobago Region

(c) Monday February 9 - North/East

8.2 Conclusion of Single Pan Steelband Semi-Final Round - At the conclusion of the semi-final round, Sixteen (16) steelbands shall be selected by order of merit to compete in the Single Pan Finals.

8.3 Semi-Final Round for Conventional Steelbands - The National Semi-Finals for the Small, Medium and Large Conventional Steelbands respectively shall be held at venues in their respective regions.

The Conventional Steelbands which have been selected by order of merit in their respective categories shall compete for selection into the Finals of the National Panorama 2009.

The three (3) panels of adjudicators shall go to the venues which shall be recommended by the Regional Chapters of Pan Trinbago and shall judge these Regional Conventional Steelbands.

8.4 Conclusion of Conventional Steelband Semi-Final Round - At the conclusion of the semi-final round, Eight (8) steelbands, each in the Large, Medium and Small categories, shall be selected by order of merit to compete in the National Finals.

8.5 Procedures for Judging the National Semi-Finals rounds - The Semi-Final stages of the Single Pan and Conventional Steelband competitions shall be adjudicated in the manner hereinafter outlined: -

(a) There shall be a total of Five (5) judges and an alternate judge for the Semi-Final stage of the Single Pan and Conventional Steelband competitions;

(b) Only Five (5) judges shall actually deliberate at the competition;

(c) The five (5) judges to be seated shall be selected by ballot immediately prior to the start of each stage of the competition;

(d) The Sixth (6th) judge shall be appointed to serve as an alternate and shall take the place of any of the five (5) seated judges who may be unable to function for the entire stage of the competition for which they have been selected as a judge;

(e) In tallying the points earned by a Steelband during the Semi-Final stage of the competition, the score to be awarded shall be the aggregate points of the Five (5) judges;

(f) The decision of the judges shall be final and binding and the Events Committee shall not entertain any protest with regard to judging.

9. National Finals

9.1 Procedure for Judging the National Single Pan and Conventional Steelbands - The Final stage of the Single Pan and Conventional Steelband competitions shall be adjudicated in the manner hereinafter outlined: -

(a) There shall be a total of Six (6) judges for the Final stage of the National Single Pan and Conventional Steelband competitions;

(b) Only Five (5) judges shall actually deliberate at the competition;

(c) The Five (5) judges to be seated shall be selected by ballot immediately prior to the start of each stage of the competition;

(d) The Sixth judge shall be appointed to serve as an alternate and shall take the place of any of the five seated judges who may be unable to function for the entire stage of the competition for which they have been selected as a judge;

(e) In tallying the points earned by a Single Pan and Conventional Steelband during the Final stages of the competition, the score to be awarded shall be the aggregate points of the Five (5) judges;

(f) The decision of the judges shall be final and binding and the organisation shall not entertain any protest with regard to judging.

9.2 The Finals for Single Pan Steelbands - The National Finals for Single Pan Steelbands shall be held at South Quay on Friday, February 20, 2009 at 7:00 p.m.

9.3 The Finals for Small and Medium Conventional Steelbands - The National Finals for the Small and Medium Conventional Steelbands shall be held at the Queen's Park Savannah on Wednesday February 18, 2009 at 7:00 p.m.

9.4 The Finals for Large Conventional Steelbands - The National Finals for the Large Conventional Steelbands shall be held at Queen's Park Savannah on Saturday February 21^st, 2009 at 8:00 p.m.

9.5 Draw for Playing Positions - All competing bands shall be required to draw for playing positions in the Preliminaries, Semi-Finals and Finals of the 2009 National Panorama Competition.

10. Procedures for National Preliminaries, Semi-Finals and Finals

10.1 Procedures to be observed by steelbands on the day of the competition - All steelbands competing at the National Preliminaries, Semi-Finals and the National

Finals stages of the competition shall be required to comply with the following

procedures in respect of their conduct on the day of the competition:-

(a) Each steelband is required to present its members and instruments at the competition venue at least 60 minutes prior to the time stipulated for the commencement of the competition;

(b) All steelbands shall appear and play in the order in which they drew by ballot;

(c) If any steelband shall fail to appear in the position in which they were due to appear as selected by ballot, the next steelband in sequence as selected by ballot shall perform before the judges when instructed to do so by a duly authorized personnel;

(d) No steelband shall deliberately impede another steelband from appearing onstage in the order in which they are to appear as selected by ballot;

(e) Each steelband shall proceed to the judging area when instructed to do so by an authorized person;

(f) Each steelband shall proceed offstage and away from the judging area when instructed to do so by an authorized person;

(g) No unauthorized persons shall be permitted in the judging area;

(h) All steelbands shall be easily identifiable and shall have prominently displayed on its banner the Name of the Steelband, the Name of its Manager, Captain/Leader, Composer, Arranger and the Title of the Calypso the steelband is playing as well as the number of the position in which the steelband is appearing as selected by ballot;

(i) The members (including players, pushers, officials, etc.) of each steelband shall be easily identifiable;

(j) Before proceeding on stage to commence its performance, each steelband shall be subject to a tally by authorised personnel as well as by the officials of the respective steelband to determine whether the steelband is appearing with the registered number of players;

(k) No member or official or supporter of a steelband shall impede the tally of the steelband by the authorized personnel. Any such action will result in penalties as outlined in clause 11 of these Rules.

(l) Where there is a discrepancy in the results of the tally made by the duly authorised personnel and the officials of the steelband respectively, the matter shall be referred to the Events Committee of the organization whose decision in this regard shall be final and binding upon the steelband.

10.2 Procedures to be observed by steelbands immediately prior to their performance - All steelbands competing at the National Preliminaries, Semi-Finals and the National Finals stages of the competition shall be required to comply with the following procedures immediately prior to the commencement of their performances before the judges:-

(a) The steelband next scheduled to perform shall proceed to the "Holding Bay" while the preceding steelband is performing onstage;

(b) This steelband shall stop playing upon arriving at the "Holding Bay";

(c) Prior to the commencement of the performance of a steelband, the resident disc jockey at the respective venues shall only be allowed to play the music selected by the steelband for a maximum of eight (8) minutes;

(d) Each steelband shall be expected to be ready to perform its selection of music at the end of the eight (8) minute period given for the playing of its tune by the resident disc jockey at the respective venue and;

(e) Each steelband must play in its position irrespective of whether the disc jockey plays the Calypso that the steelband is about to perform.

10.3 Procedures to be observed by steelbands during their performance - All steelbands competing at the National Panorama Finals shall be required to comply

with the following procedures in respect of the commencement and conclusion of

their performances before the judges:-

(a) Each steelband shall commence its performance before the judges upon receiving an indication to do so by means of an Amber Light or an Amber Flag;

(b) Each Conventional Steelband shall perform for a maximum of eight (8) minutes before the panel of judges;

(c) Each Single Pan Steelband shall perform for a maximum of six (6) minutes before the panel of judges;

(d) Upon the conclusion of its performance, each steelband shall immediately proceed along the route away from the judging area upon being signalled to do so.

10.4 Judging Time - Judging time for each Single Pan Steelband and Conventional Steelband shall begin upon the commencement by the respective steelband of its performance before the panel of judges.

10.5 Responsibility for Conduct of Steelband - The leaders and officials of each competing steelband shall be held responsible for the behaviour, conduct and general deportment of the members and followers of the steelband.

11. Disciplinary Matters

11.1 Disciplinary Measures - Failure to comply with any of the provisions of these Rules without good and sufficient reason satisfactory to Pan Trinbago a steelband shall be fined and/or disqualified subject to the findings of Pan Trinbago, after investigations.

11.2 Consequences of Disqualification - Where a steelband is disqualified by virtue of these Rules, no benefits by way of Appearance Fees, Prize Monies or Assistance to Steelbands will accrue to that steelband.

12. Recordings

12.1 Right to Make Recordings - The organization whether by their agents or consignees, shall have the right to record on audio, video or other medium the performances of a performer or a band of performers during any phase of the competition and to utilize such recording for such purposes as it deems appropriate.

12.2 Consent to Recordings - The subscribing to this document of a signature of any person duly authorized to act on behalf of a steelband shall be deemed sufficient consent by that member steelband to the recording of its performance at the competition by the organization for the purpose stated at 12.1 hereof.

12.3 Share in Revenues - Where the organization proposes to offer the said recordings or any of them for sale to third parties, the organization shall enter into negotiations with each performer or steelband whose performance is captured on the particular recording prior to such sale to determine the quantum of remuneration to be remitted to him or them out of the profits realized from the said sale.

13. Financial Contributions

13.1 Financial Contributions - In keeping with the resolution to that effect passed by the members of the organization at its Convention in 1982, each steelband which participates in the competition shall remit to the organization a financial contribution in a sum equivalent to ten percent (10%) of the earnings of the steelband from Prize Monies, Appearance Fees and Assistance Fees received in connection with the competition.

13.2 Deduction from Gross Earnings - For the purposes of convenience in remitting payment of the financial contribution mentioned in clause 13.1 hereof, the organization shall deduct the respective sum from the gross earnings of each steelband prior to paying over the net earnings to the said steelband.

13.3 Quantum of Prize Monies - The quantum of Prize Monies, Appearance Fees and Assistance Fees is and shall always be contingent upon the sums received by the organization from the allocation from the Ministry of Community Development, Culture and Gender Affairs, through the National Carnival Commission.

14. Transportation Expenses

14.1 Transportation Expenses - The Organisation/Events Committee shall not be responsible for meeting the transportation expenses of the steelbands which participate in the competition.

15 Arrangers

15.1 Arrangers - Arrangers shall be allowed to arrange for one (1) Single Pan, one (1) Small, one (1) Medium and one (l) Large Conventional Steelband.

16. Interpretation of Rules

16.1 Interpretation of Rules - These Rules shall be construed in accordance with the laws of the Republic of Trinidad and Tobago.

16.2 Where Rules are Silent - On any matter in relation to the competition in respect of which these Rules are silent, the organization shall have the power to make decisions thereon and any decision of the organization made in those circumstances shall be final and binding on all parties.

16.3 In the event that there is any claim dispute or other matter in question arising out of or relating to these Rules and Regulations, the enforcement of any provision herein or the breach of any provision hereof, the same shall be submitted for arbitration to an Attorney-at-Law of not less than ten (10) years standing qualified to practise law in the Republic of Trinidad and Tobago agreed by both parties.

16.4 Arbitration under these Rules and Regulations shall be subject to the provisions of the Arbitration Act Chapter 5:01

16.5 This recourse to arbitration shall precede any move by either party to institute legal proceedings in respect of any such claim or dispute".

Dated the 13^th January, 2009

Please sign and return this part only

I, __________________________ for and on behalf of ______________________________________________________ Steel Orchestra, do hereby declare and confirm that I have read and fully understand the foregoing Rules and Regulations of Panorama 2009 and as the authorized representative of the said ____________________________________________________ Steel Orchestra, do hereby agree to observe and abide by the said Rules and Regulations.

___________________________________

FOR AND ON BEHALF OF STEEL ORCHESTRA

RF/hs

12 January 2008 (revised)